Statutory Wage Slip Form (Code on Wages, 2019): Free Download
Statutory Update: Transition from the Payment of Wages Act to the Code on Wages, 2019
The Code on Wages, 2019 has officially subsumed four central labour enactments, including the legacy Payment of Wages Act, 1936. Consequently, the traditional wage slip formats and registers maintained under the 1936 Act are superseded by the updated compliance framework mandated by the new Code.
Under Section 50 of the Code on Wages, read with the corresponding Draft Central and State Rules, it is a statutory obligation for every employer to issue a wage slip to employees before the disbursement of wages. While the precise form number (such as Form V under the Draft Central Rules) may vary slightly based on final state-specific rule notifications, the compliance requirements for the document's contents are strictly standardized.
To ensure full compliance during labour department inspections, the modernized wage slip must explicitly record the following particulars:
Establishment Details: Name and address of the employer or establishment.
Employee Details: Name of the employee, designation, and register serial number/employee ID.
Wage Period: Specification of the cycle (daily, weekly, fortnightly, or monthly) and the total number of days worked.
Earnings Breakdown: Clear separation of Basic Pay, Dearness Allowance (DA), Retaining Allowance, and other allowances.
Statutory Deductions: Itemized deductions including Provident Fund (PF), Employees' State Insurance Corporation (ESIC) contributions, Professional Tax (PT), Income Tax (TDS), and any authorized recoveries.
Net Disbursement: The final net wage amount payable.
The legislative framework explicitly permits employers to issue these wage slips in either physical or electronic formats (such as via email or an HRMS portal). However, employers must maintain digital or physical proof of delivery to demonstrate compliance during statutory audits.
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